This form provides the information a Commissioner requires to APPROVE an event to take place. The permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event (even a District or COunty event). For all Nights Away events this information should be with your Commissioner or their delegate 7 days before the event (in normal circumstances). Please ensure your GSL/DESC is also aware of the event, they will also receive a copy upon submitting this form.

Event Leader Information

(if not permit holder)
(with membership number)
(List those activities requiring permits or qualifications, providing details of activity leader or external provider)

Event Information

Planning and Approvals

As part of the planning and preparation for the nights away activity the following documentation should be in place: programmes, attendance information, medical and emergency contact information for attendees, InTouch system, menues and written risk assessments. You are not required to provide all this information to your COmmissioner with this form, but should be available upon request by the Commissioner or their delegate
(please provide details of your InTouch system and the main contacts in the event of an emergency)
I confirm the written risk assessment for this nights away activity has been shared with the responsible Commissioner or delegate
I confirm that the risk assessment has been communicated to both adults and young people involved in the event in order for them to understand the risks and how these will be managed
I confrim that the Group Scout LEader / District Explorer Scout Commissioner is aware of this event taking place



This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of the form we collect personal data about you and your tea, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that the appropriate permits are in place. We do not share your personal data with any third parties. We take your data privacy seriously. For our full data and privacy policy see our Data and Privacy Policy